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Project Coordinator- Ontario

 At A&B Rail Services, our work is getting and keeping Canada’s railway operators in motion – safely and sustainably! We work coast-to-coast, in every railway sector, and on any size project. Our commitment is service excellence and offering our clients exceptional value. Within our team, we call this Doing It Right!


Reporting to the Project Manager, the Project Coordinator is responsible for the accurate and timely completion of a variety of administrative tasks required to support the needs of the project teams, vendors and subcontractors. The position requires a strong team player with excellent communication, organizational and planning skills with initiative and the ability to work independently and juggle multiple deadlines.


  • Work with the Project Manager to establish a cost reporting system for all project components, including: excavation, backfill, formwork, rebar, concrete, embedded metals and underground piping.
  • Monitor daily, weekly and monthly labour, equipment, material and sub-trade costs.
  • Develop and maintain project schedule with the assistance of the Project Manager.
  • Control drawings, drawing records and revisions.
  • Ensure that all technical aspects of the work conform to all applicable codes and standards.
  • Ensure that all work is completed accurately (i.e. survey).
  • Performs general administrative and record keeping functions such as: photocopying, filing, faxing and preparing and distributing correspondence
  • Maintains and updates various contact and distribution lists for the department or project
  • Obtain and provides written documentation for all clarifications and instructions, attends all regular meetings.
  • Assist and monitors payroll functions to ensure proper coding and cost allocation
  • Assist with preparing progress invoicing and progress status reports.
  • Complete estimates, reviews estimates and assists in costing.
  • Assists in maintaining systems and procedures including set up and maintenance of master filing system, project billings, cost accounting system, and project directory
  • Assists in contacting trades and suppliers, regarding invitations, pricing, addenda and tender/bid closings
  • Carries out a wide range of diverse, sensitive, operational and technical duties within the department
  • Participates in meetings and records minutes
  • Ensures all internal controls, processes and procedures are followed
  • Performs other related duties as assigned


    The successful candidate for this role will demonstrate the following skills and experiences:

  • Strong interpersonal, communication and customer service skills
  • Experienced in taking and transcribing meeting minutes
  • Strong computer skills are required with proven proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Demonstrated customer service focus
  • Ability to multi-task, prioritize tasks and quickly adjust in a rapidly changing environment
  • Effective and proven organizational skills to meet multiple deadlines and handle multiple tasks in a high pressure and demanding work environment
  • Ability to work independently as well as in a team environment
  • Demonstrate a high level of confidentiality
  • Effectively motivating people and maintaining effective relationships with clients, owners and consultant.
  • Ability to anticipate stakeholder needs, investigate the underlying causes and identify short and long term solutions
  • Demonstrate the ability to think critically, act logically to evaluate situations, solve problems, and make decisions


  • Bachelors Degree or diploma in Engineering or Finance or related field
  • 2 – 3 years of experience in a construction environment is preferable
  • Experience in a unionized environment is an asset 
  • Working towards a Project Management Certification and or a Professional Designation.
  • Courses in Project Management are considered an asset.
  • May need to work weekends and weeknights, depending on project.
  • Must be willing to work away from home on an as per project basis.


  • Competitive Pay  
  • An industry leading comprehensive benefits program 
  • The opportunity to work with a great team where Safety is an integral part of our culture/li>

    We would like to thank all applicants for their interest, but only those selected for an interview will be contacted.

    A & B Rail Services Ltd. is an Equal Opportunity Employer.